Back-Office/Administration Manager (all genders)

The Sovereign Tech Agency's mission: to strengthen the foundations of an open and free digital world. We see open digital infrastructure as the roads and bridges of our digital society – essential for the flow of information, for government, industry, and innovation. At the heart of this infrastructure is free and open source software, which is indispensable for a democratic society and has established itself as the world's most successful software development model.

With a commission from the Federal Ministry for Economic Affairs and Climate Action, we invest in critical open source software, develop programs and instruments that sustainably secure the open source ecosystem, and support the people behind the code. We are the only organization of our kind in Europe, and we are leading the way on how governments engage with digital infrastructure and open source technology. Our vision: digital resilience, technological diversity, and the safeguarding of digital public services. Together, we are shaping a sovereign digital future.

We are looking for a dedicated and motivated back-office/administration manager to contribute to the future growth of the Sovereign Tech Agency.

As back-office manager, you are the first point of contact for the team when it comes to administrative matters, for example, travel expense report, organizing business travel, purchasing and other similar tasks. You are also responsible for managing our office in Berlin. In collaboration with the managing director, you will handle human resources, basic accounting and bookkeeping, knowledge management, procurement and documentation.

Your Tasks

• Work closely with the managing director to set up administrative processes and refine them on an ongoing basis (purchasing, file management, record keeping)
• Market research, approval and procurement processes
• Preliminary accounting
• Prepare and update evaluations and documentation
• Support administrative processes
• Coordinate hiring procedures
• Maintain the team calendar
• License management and administration
• General office organization

Your Qualities

• Completed vocational training in either public or business administration, or comparable multiple years of work experience
• Experience in the managing and administering of public-sector funds
• Business fluency in German, for example making phone calls or negotiating with vendors
• Our working language is English, so you should also be able to communicate clearly and succinctly in English
• Team player: you enjoy collaborating with coworkers, active and open communication, and both giving and receiving feedback
• Working independently: Your work is self-directed and proactive, utilizing modern collaboration tools

For us, your motivation is as important as your resume. We explicitly welcome applications that do not meet all requirements. We would also be happy to learn more about additional skills and attributes in your cover letter that are not listed here but are relevant to the position.

• Based on experience and qualifications, the compensation for this role (at 40 hours per week) is 47000 to 56000 Euro.
• Flexible work arrangements for all family and life situations, from our office in Berlin-Mitte, with the option for some remote work in coordination with your manager
  • Please note: we have one to two in-person team meetings in or around Berlin per year, and almost all meetings are scheduled during GMT +1 working hours.
• 30 days of vacation (based on a 5-day workweek)
• Support for your professional and personal development, including the opportunity to attend professional trainings
• In our small, agile team, your perspective matters: we explicitly welcome you to contribute ideas and suggestions about how we can develop as an organization and to actively participate in shaping our future

We are a diverse team and welcome applications from BPoC (Black and People of Color), individuals with disabilities, people with migration backgrounds, and individuals from other groups underrepresented in technology development.

If you belong to these groups, please feel free to mention it in your application. However, we request that you refrain from including a photo of yourself or any information about your age, gender, marital status, or similar details in your documents.

Please send us your application by email to jobs@sovereigntechfund.de.

We will confirm receipt of your documents by email and let you know the next steps. We will set up an introductory meeting as soon as possible, depending on your availability, either in person in Berlin or via video call. The position will remain open at least until 1 February 2025.

If you have any questions, please feel free to email us at luisa@sovereigntechfund.de